How to format links in Word doc for import to Mindmanager?

Chris C. shared this question 27 days ago
Answered

how do I format a word doc so that links (whether to external/internet or internal to the doc) are assigned to the correct topic, sub-topic, note, etc?

In the attached docx the assigned headings all import to MM correctly. The 2 links, however, always appear in the central topic and not within the topic/subtopic they're aligned with in the doc.

Is there a way to make them align, either with a heading-type or style assignment?

Thanks in advance.

Update: if I use Word style Normal or List Paragraph, the link will align with the topic it's beneath in the Word doc, but it's a Note in the imported map, and not a clickable link. I can get by with this, but would prefer it be an actual, clickable link, with or without a browser icon preceding it.

Replies (1)

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The problem with MindManager not recognising "standalone" hyperlinks as such and instead treating them as normal text on import has been around for a while. To some extent Word contributes to this, because even if you apply a hyperlink style to a URL and save the file it somehow ends up defaulting to Normal style when the document is re-opened (though the hyperlink still works). As MindManager's only guide as to where things should go in terms of the map hierarchy when a document is imported is the document's paragraph styles, the hyperlink ends up in the topic notes.

The styles that MindManager applied to Word documents on export used to be an undocumented way of dealing with this problem and, indeed, provided a lot more control generally to the way a map was structured when a document was imported. Up until MM21 all exported documents had these styles applied to them; these all had the prefix "MM" and used to be a source of annoyance because they looked identical to the equivalent Word styles but were in effect a separate hierarchy.

However they were very useful when importing a Word document because MindManager would recognise them and put the MM-formatted paragraphs exactly where they were meant to go. As well as "round tripping" exported Word documents back to MindManager, you could apply the styles to any other Word document. They could be used for example to import a list of tasks with start and due dates which MindManager would then turn into task attributes.

By far the most useful of these MindManager styles was MM Hyperlink, which is the one you have used in this document, because when applied to the relevant paragraph in Word it would appear as a hyperlink correctly attached to the preceding topic in the imported map. Unfortunately, with the major changes to Word export and import introduced in MM 21, this was intentionally or otherwise broken. While you can still apply the MM styles to an export document by not selecting a Word template, these styles no longer work in the same way. They are still recognised correctly, but now get attached to the central topic in the map.

Hopefully this is a bug and will be corrected at some point, but as this is an undocumented feature I'm not holding my breath. I think a better solution would be to introduce a proper Word document import process, like the Excel Data Mapper. This works very well and you can use it to to properly map the location of a column containing hyperlinks under their parent topics.

A similar facility to guide the import of Word documents would be great. In the meantime I've tried quite a few things but sadly can't seem to find a workaround, so I'm looking for suggestions as well.

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<crestfallen>me</crestfallen>

Thank you for the info. I'll move forward with them as topic notes, while keeping my fingers crossed it's a to-be-fixed bug or there's an in-flight enhancement for Word import mapping.


Thank you,

Chris

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Thanks Chris - I know it's a bummer.

I've written this up as a bug here: https://community.mindmanager.com/topic/1586-bug-when-importing-word-documents-formatted-with-mindmanager-paragraph-styles

Also I proposed the equivalent of the Excel Data Mapper to give users control over the import of Word documents a few months ago - perhaps you could vote for it :) https://community.mindmanager.com/topic/1462-develop-an-equivalent-to-the-excel-data-mapper-for-importing-word-files

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Hi Chris,

Good news - it seems the function is still there. All you now have to do is to indent the MM Hyperlink paragraph a certain distance. You can see the comment from Alexey and my response here: https://community.mindmanager.com/topic/1586-bug-when-importing-word-documents-formatted-with-mindmanager-paragraph-styles

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It worked! thank you!

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To format links in a Word document for import to MindManager, you should first ensure that the links in the Word document are active and clickable. You can then save the Word document as a Web page(*.html) and import the resulting HTML file into MindManager. This will preserve the links and make them clickable within MindManager. Alternatively, you can copy and paste the text with links into MindManager and then use the "Paste and Match Style" option to retain the link formatting. You can get surety to test this link if you are unsatisfied.

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The instructions in the comment from "Bennett S." don't make any sense and in fact I think this may be spam.

MindManager does not have a direct HTML file import facility, nor a "Paste and Match Style" option. In fact, pasting text from a Word file directly into a map just results in each paragraph becoming a main topic in the map, including links. As topics these links may be coloured blue (or whatever the default link colour is in your Word template) but they are not live.

Finally I'm very suspicious of the link in the last paragraph which I haven't clicked on but which doesn't seem to have anything to do with the topic. I think this is actually a piece of spam that was originally posted on a community forum for another application and then clumsily edited to refer to MindManager and posted here.

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